DISCLAIMER - Last Updated on 21 June 2022

Freedom Tourism Limited is a New Zealand Based Destination Management Company and tours booked in INDIA are organized, marketed & coordinated by Freedom Tourism, India. You can book “FREEDOM TOURS” with any of Freedom Associates across India. Visitors from rest of the world can either book their “FREEDOM TOURS” through our New Zealand Office or Freedom Associates located in India or Overseas. Please refer to www.freedomtourism.com for your nearest Freedom Associates or contact your nearest travel agent.

Always visit www.freedomtourism.com for the updated Terms and Conditions at any given time. The Terms & Conditions mentioned on the website will be the final one and it will supersede the Terms & condition mentioned in any printed/digital media, quote or any communications/media at any given time.

Refer Guest Awareness Checklist, Guest Guide Book, Quotation Terms & Condition for some specific information and/or Rules and Regulations apply to your tour with Freedom Tourism Limited.

The client accepts that once a booking has been made with Freedom Tourism Limited and the required deposit paid, the client understands and accepts all terms and conditions outlined.

ALL OUR TOUR COST is in LOCAL COUNTRY SPECIFIC $ and it includes GST and Other Taxes where applicable as per current Law. Any dispute’s legal proceedings must be lodged in New Zealand Only. All proceedings are to be exercised by New Zealand Jurisdiction System in accordance to land of law at the time of Invoice in dispute and in accordance to Freedom Tourism’s Limited Terms and Condition applied to relevant invoice. NZ Legal Jurisdiction and all the Terms & Condition in Freedom Tourism Limited’s final Terms & Condition at the time of issuing Invoice also apply to Freedom Tourism India’s INR currency generated Tour and/or Services and/or Invoices.


  • ”You'/”Client” means the Person/Persons in whose name or on whose behalf the booking is made
  • ”We”/”Us” means Freedom Tourism Limited
  • “Independent Contractors” means hotelier/hotel owner, owner of any airlines or shipping company or Railway, Ferryboat owner/Operator, Coach owner/Operator, or Attraction/Activity company or any other person or organization who has been selected by us to render services to the Client.
  • “Tour Cost” means the amount mentioned in the Total Tour Cost column in the Booking Form overleaf
  • All trade names and marks belong to the respective owners and we stake no claim or patronage of the same.
  • All errors and omissions exempted.
  • $ means local currency of country of booking/place of services. Eg all New Zealand services/bookings $ will represent NZ$, Australia in AU$ and for FIJI in US$. For all other currency bookings $ may be referred as a $ or EURO or any other currency bookings/services are offered by provider. We may publish separate country specific T&C to cover other than $ currency on our website or provide copy along with your quotation.

Responsibility/Liability of FREEDOM TOURISM LIMITED

  • The holidays are operated by Freedom Tourism Limited, a NEW ZEALAND based company. Company is not itself an owner of any Carrier, Hotels, Accommodations, Air Craft, Car/Mini-Bus/Coaches listed on our Itineraries.
  • Booking with us is subject to the terms, conditions and limitations of liability imposed by those transportation companies, hotel contractors and other service providers who may provide you with services and facilities at our request/bookings made with them.
  • Freedom Tourism Limited shall not in any circumstances be held liable for and will not accept responsibility or liability for the acts, omissions, defaults or failures on the part of the freedom administration team, system issues, transportation companies, hotel contractors and other service providers which are used in these tours. Freedom Tourism will not be liable to pay any compensation for loss of joy on holiday, hassles, delays, missed bookings due to other issues, forex or credit card surcharges, additional bookings which may require. Freedom Tourism will however make every efforts to keep issues to minimum. Freedom Tourism Recommends all guest’s must carry Travel Insurance which covers and protects in such incidents. Any credits/refunds eligible for such events will be reimbursed by Freedom to Guest/Travel Agent as per our credit policy. Any New Bookings charges must be paid in advance as per Freedom’s Terms. Any offsets of credit/refunds are at Freeedom’s Discretion only.
  • Freedom Tourism Limited acts only as your agent to introduce you to service providers. We do not accept any legal liability or damage including death, injury, delay, loss of any nature, additional expenses or inconvenience whatsoever caused to property or the passenger for himself and his executors, administers and dependents expressly renounces all claim against Freedom Tourism Limited in respect thereof, whether the same may be due to negligence, misconduct, act of omission, default or failure on the part of Freedom Tourism Limited or not.
  • Freedom Tourism Limited will be not responsible or liable (for damages, refund or otherwise) for
  • Mechanical breakdowns, government actions, weather, acts of God, strikes, compulsory quarantine or other services beyond its control.
  • The failure of the client to obtain the correct and required documentation (e.g. passports, visas, health certificates, credit cards in own name, licence in own name)
  • The failure of the client to follow instructions, including but not limited to check in, check out and departure places and times.
  • The delay of, loss of or damage to participants baggage or its contents regardless of whether check with any carrier, provider of accommodation or otherwise.
  • Freedom Tourism Limited reserves the right to use other service providers of a similar or higher standard at their discretion. Freedom Tourism Limited reserves the right to amend, make variations to or cancel the tours, accommodation or other services and facilities. All prices are subject to alteration at the absolute discretion by us, and in particular but not limited to when there are tariff or fare variations as a result of currency exchange fluctuations.
  • The transport companies or firms concerned are not to be held responsible for any act, omission or event during the time passengers are not on board their aircraft and/or conveyances. The airline tickets issued by the airlines concerned, when issued, shall constitute the sole contract between these airlines and the purchaser of this tour and/or tour members.
  • No person other than us, in writing, has the authority to vary, add, amplify or waive any stipulation, representation of term or condition of Freedom Tourism Limited.


  • All information given in any Freedom Tourism Limited’s media is based on the information available at the time of publication. All errors and omissions exempted.
  • We reserve the right to change any information before or after your booking the Tour due to any events beyond our control.
  • In case we are aware of any changes sufficiently in advance, we will notify you at the time of booking, otherwise our Freedom Team Member will inform you of the change on the spot or as earliest possible once become aware.


  • In cases where the travel agent/freedom associates or any Freedom Team Member through whom the clients have booked the tour, it shall be deemed and construed that the Clients have duly authorized the said travel agent/freedom associates or team member to sign on their behalf.
  • The acceptance of the Booking by the Client or by their travel agent/freedom associates and team shall mean acceptance in totality of the Terms and Conditions. No person including Employee's and our Associates has the authority to vary, add, amplify or waive any stipulation, representation in Term or condition. Any assurance given by any person shall have no consequence until authorised by us.
  • We reserve the right to decline to register any personas Clients for any Tour or to cancel their registration without assigning any reason.

Individual’s Eligibility to Book TOUR

  • For Lawful Indian Resident Person fulfilling the criteria set by relevant provisions of law relating to foreign exchange in India and RBI rules and, whose passport is valid for at least six months subsequent to the date of departure of the tour and have been granted relevant visas to reach the point of commencement of the tour and travel throughout with the group or as an individual are eligible to book on the tour.
  • All other countries residence other than India has to obtain necessary approval and Visa prior to tour commencement date.
  • FREEDOM TOURISM LIMITED has no control or interference and do not check eligibility of an individual while issuing any quotation or booking tour.


  • Our Guest’s Health & Safety is Freedom Tourism Limited’s top most priority.
  • It shall be the Duty of the client to inform us in case the Client has any medical condition that may affect his ability to enjoy and pursue rest of the Tour Arrangements and wherein the interest of the Group or any member thereof is prejudicially affected.
  • We reserve the right to ask the Client to provide written certification of his medical fitness before departure. In the event that a medical condition has not been disclosed, we will not be liable to provide any assistance or money back.
  • It is our policy to inform our Guest, Travel Agent to check all the Services provided in their route plan is safe & suitable for their requirement. We encourage to check supplier’s website or any publicly available information to clearly understand their Risk Disclosures, Terms & Conditions, and Privacy Policy. With written request, Freedom Tourism is committed to make necessary changes to route plan if Guest/Travel Agent feel unsafe.

Medical And/or Full Travel Insurance

  • It is extremely important that you purchase an Overseas Travel Insurance Policy to cover against any possible risks such as damage, loss or accident & medical emergency, injury to life or property while on tour. We recommend that you purchase the Overseas Travel Insurance Policy.
  • Keeping the safety and your convenience in mind we may or may not have included the cost of the medical insurance for the duration of the tour. Please check your individual quotation for this inclusion.
  • However for any passengers above the age of 60 and those who extend their holiday, additional charges would apply. If any such situation arises on the tour then the new policy will enable our Freedom team to help better. If it is not mentioned in your final quote than you must seek independent legal advice for Insurance and obtain accordingly your need.

Foreign Currency for Holiday

  • Various credit cards like Visa, Masters, Amex, Diners can be widely accepted for your personal expense at various terms & conditions from your Bank/Card Authorities. YOU MUST CARRY your own name Credit card to provide as a deposit/security and it’s mandatory mainly at various transport providers and most accommodation providers.


  • The communication address of the Client as disclosed in the Booking confirmation shall be deemed to have been communicated to the Travel Agent/Freedom.
  • A Travel agent/Freedom Associates through whom a Client books will act to relay information from Client to us and vice versa. We shall not be responsible for any error on part of such Travel Agent/Freedom Associates in this regard.

Quotation Process & Booking Amount

  • During Quote Process, if we have missed or misinterpreted any of your services/booking request then re-quote is must. All revised quotation comes with its own special terms and condition due to various circumstances. During Quotation process, Freedom Tourism Limited neither block/book any of your services nor provide guarantee for that. All services are subject to availability at the time of booking and final price of quote may change during this process and will be advised in writing to client for confirmation.
  • At the time of booking you must be in possession of an original passport of every individual wishing to register for holiday. You are requested to read complete details of the tour, route plan, price inclusions, exclusions, terms and conditions. Our Freedom Advisor will be glad to assist with the booking process.
  • It is mandatory to enclose a non-refundable, interest-free deposit amount of $ 1,000/- per person (Adult/Child).
  • Cheques / Demand drafts to be payable either to your travel agent or Freedom Tourism Limited. “Ways to Pay” Freedom Tourism Limited is always attached with quotation/invoice for further details.
  • If you book through our Freedom Associates / Your own travel agent then it will be associates/travel agent's responsibility to provide booking form and deposit to Freedom Tourism Limited.
  • On receipt of the deposit amount you will be given an official receipt from Freedom Tourism Limited and you will also receive your tour-booking certificate/communication. This is the written confirmation of your tour However it is not valid for travel on tour.
  • Tour package final cost is not available with any other on-going specials.

Invoice and Payment

  • As per Agreed Final Holiday Route Plan and Invoice, You must make the balance payments towards tour cost at least 45 days before the tour begins or as per Invoice Due date (whichever is early). Any TT charges, Bank Charges must be paid over and above the invoice amount. GST & TCS may be applicable and to be paid extra on the total Tour Price if not mentioned as included in the invoice.
  • Tax Collection at Source (TCS) at the rate of 5.00% will be levied under section 206C(1G)(b) of the Income Tax Act on outbound tour services. The TCS collected will be reflected in the 26AS of the passenger in whose name invoice is raised (Lead passenger) for claiming Income Tax credit, irrespective of the person from whom payment is received. Hence the name of the person on the invoice (Lead Passenger) should be reconfirmed at the time of booking the tour package. In the event of cancellation of services and refund of amount, Tax collected at source under section 206C(1G)(b) of the Income Tax Act, 1961 shall not be refunded. The non-refunded TCS will be reflected in the 26AS of the passenger in whose name invoice is raised for claiming Income Tax credit. In case PAN is not provided TCS@10% will be applicable. However as per RBI guidelines, collection of PAN card details has been mandatory for all international bookings. So, please share your PAN card details in next steps to proceed with the booking The RBI mandates collection of PAN details for all transactions made under Liberalized Remittance Scheme (LRS)which include any international booking made on the Website or through Sales Channels. The User warrants and confirms that PAN details of the User/traveller will be shared by the User on or before the cut-off date prescribed by Freedom Tourism either at the time of booking or after the booking is made. In case the traveller is a minor, Freedom Tourism will require PAN details of the parent/guardian of such minor. The User further confirms that non-compliance of this requirement may result in cancellation of the booking. The User warrants and confirms that the total amount of foreign exchange purchased or remitted during the current financial year, through all sources in India (including the current transaction) falls within the permissible limit prescribed by the RBI. The User further confirms that foreign exchange, if any, purchased by User for the purpose of international travel under the current booking will be utilized for the purpose indicated above. The User authorizes Freedom Tourism to share User/traveller data with third party(ies) for collecting or verifying PAN details of User/traveller.
  • Prior to the departure of your tour, we will be able to issue your air tickets (only if booked by Freedom Tourism Limited) and any of your final tour documents, once we receive the total tour cost.
  • In case the above rule is not adhered to then there will be a delay in issuing your air ticket and subsequently arranging your visas. Further, if we do not receive the balance payment due to us at least 30 days before departure, your booking deposit is likely to be forfeited and your booking stands automatically cancelled. In case any payment is being made 10 days prior the tour departure date, the same will have to be paid in cash/ bank draft. A copy of your PAN card is required when payments amounting to $250 or above are made by cash.
  • FOR INDIA the tour is subject to RBI/ GOI rules and regulations. Part of the tour cost will be paid in $.
  • Tour cost may have been changed due to number of person changes, travel date changes, holiday surcharges, availability of quoted services and so many other variables. Invoice will be re-issued in such event and balance amount is to be paid out as part of tour cost.


  • All services such as Airline seats/ Hotel accommodation /Ground transportation for any tour are pre-booked well in advance. We are liable to pay penalties to all our suppliers / vendors if these services are released within the below mentioned time frame.
  • If circumstances make you cancel the Tour, the cancellation must be intimated to us in writing. Such Cancellation will attract the Following Cancellation Charges:
  • Cancellation fees will be levied relevant to the amount of notice prior to departure as follows: Any special bookings/group bookings and cancellation terms by various suppliers will be charged from over and above below policies.
    • More than 45 days - Loss of deposit
    • 44-7 Days - 50% of the total price.
    • Within 7 days - 100% of the total price
  • We reserve the right to cancel any Tour prior to the departure, without assigning any reason. Under such circumstances amount paid by you will be refunded forthwith after deducting the actual expenses incurred by us like Visa, Travel Insurance etc. but no compensation or interest is payable. All Refunds shall be given in the same mode of payment made to us.
  • In the event of exercising our rights to amend or alter any of the services as mentioned in the route plan, after such tour or holiday has been booked, the client shall have the right
  • To continue with the tour or holiday as amended or altered or,
  • To accept any alternative tour or holiday which we may offer
  • In either of these above cases, the client shall not be entitled to, or we shall not be liable to the client for any damage, additional expense, consequential loss suffered by him or to pay any amount as refund.


  • All the Clients traveling must be in possession of a valid visa. However kindly note that it is entirely at the discretion of the concerned Consulate / Authorities to grant / reject visa even after submitting all relevant documents and we will not be held responsible for the same. We will not be responsible for non-issuance of visa due to receipt of incomplete / delayed documents from the Clients. It is a possibility that the consulate may ask the passengers to appear for a personal interview. This is at the sole discretion of the Consulate/ Authorities.
  • Passengers whose visas are not granted by the consulates will be refunded the booking amount after deducting $100/- per person towards Administrative Charges in addition to any additional visa expenses incurred.
  • The date requested by the Client will be confirmed after the client obtains the visa and is subject to the availability of the tour at that point of time. Any Price Variance must be paid by Client.


  • Any claim or complaint by the client must be notified to us in writing within 7 days at the end of their holiday tour. No claim notified to the company beyond this period will be entertained and we shall incur no liability whatsoever in respect thereof.
  • All the refunds will be honoured in accordance to Cancellation Terms & Condition policy and/or written approval of refund by Freedom Tourism Limited.
  • Refunds (if any) for amendments and /or cancellations will be paid directly to you for bookings made directly with Freedom office. For bookings made by Travel Agent, Associates, the refunds will be routed through them. It would take at least 30-60 days to process refunds due to various supplier and airline's cancellation rules.
  • No refunds will be payable for any balance money to be paid and/or unutilized services (e.g. Meals, Entrance Fees, Optional Tour, Hotel, sightseeing etc.)
  • The refund for the Foreign Exchange component of the tour will be refunded in INR/$ only and will be at the rate which was prevailing at the time of Booking.
  • In case if a Client along with his family is compelled to discontinue the tour due to any reason whatsoever including illness, death or loss of passport or any other travel documents, no claim shall be entertained for refund of unutilized services.
  • When considering Refund, Freedom Tourism Limited accounts for administration charges; cancellation charges imposed by various suppliers’ exclusive T&C with Freedom Tourism Limited. Further, per person price changes due to number of person changed from the original quotation also effects on refund claim. Number of other legitimate variables we take into consideration which we practice during original quotation process as well.
  • No liability on our part arising in any way out of this contract in respect of any tour, holiday, excursion facility shall exceed the total amount paid by the client for the tour, and shall in no case include any consequential loss or additional expense whatsoever. Freedom will agree in writing for Each TRIP what would be 100% refunded in unfortunate event where Guest Can’t Travel due to Border Restriction imposed by Government in any Departure or Arrival Country/City Within 7 Days of Trip Cancellation, Same Way How You Have Paid Freedom, We will Refund your payment excluding any bank charges and foreign conversion variance. Eg If you paid $1000 + $40 Bank Charge then You will be Refunded $1000 $25 Reverse Bank Charge


  • After the initial booking on a particular tour and relative services, in the event of any amendment you wish to make; such as change of destination, change of departure date, addition or deletion of services, change in passenger number or such other change you will need to make a written request and obtain an acknowledgment on the same from our Freedom Team Member.
  • The amendments may invite further cost which has to be paid by you. Further such requests are accepted by us subject to availability.


  • If you wish to travel in advance or later i.e. before or after the agreed departure date as agreed in final route plan or like to come back on later date after the tour ends, you will be required to pay the actual fare difference of the airline, for the requisite dates.
  • You will be issued a re-quote/invoice to be paid in full and upon receipt of payment Freedom Tourism Limited will issue a written confirmation.
  • The request for deviations should be given in writing at the time of booking as these requests are subject to availability and we are not holding any secured places/seats for the same.
  • The deviation request will be subject to availability and payment for the same does not guarantee the date requested.
  • For Airline Tickets In case the dates requested by you are not available; we will allot alternate dates accordingly subject to seat availability in the same group booking class.


  • Transfer from one Tour to another prior to the departure of the originally booked tour will be treated as a cancellation on that tour, thereby attracting the cancellation charges as stated here under and a new booking on another.
  • Transfer fee of $ 250/- per person may apply depends on financial impact of your cancellation to original tour and new tour. Freedom Tourism Limited reserves the right for this transfer acceptance.


  • Where you purchase your Air Tickets through us, the confirmations on airline and/or class of travel as requested will be subject to availability of the same for the destinations chosen by you.
  • Air tickets will be delivered along with other documents provided once we have received full payment including foreign currency component.
  • It is necessary to have your return air tickets to India (your home country) confirmed prior to your departure from India.
  • All the cancellation/amendments charges will be applicable and payable by client as per respective Airline rules.
  • Any changed seats are subject to availability to Airline. Airline rules are deemed to be accepted once your tickets are issued to you.
  • Luggage allowances will be aligned with the international airline allowances. During the Group tour with Kitchen facilities, this may further change to accommodate grocery shipping along with group to minimise the group’s overall cost.


  • One person from every room occupier or Head of the Group on behalf of all group members must submit their own name Credit Card or Cash or any mode of accepted payment by Hotel as a security. Failure to provide may result in Hotel not permitting the confirmed booking/stay. Freedom Tourism Limited has no control on any Hotel’s policy whatsoever.
  • Any damages caused to the hotel rooms during your stay, any Mini-bar usage, Kettle or any equipment damage, Dirty or Smelly Room and hotel’s ability to sell that room to other client on next day(s) can be charged as a loss to Hotel caused by you and shall be payable by you and we will not be liable for the same.
  • Every hotel has various rules and regulations for number of people in each room, noise control, behaviour, smoking, cooking smelly food, code of conduct and must be followed during your stay or face the consequence charges or loss of booking. Freedom Tourism Limited will not have any control whatsoever.
  • Any mistake/error made by Hotel staff in confirming your booking while check-in/check-out is deemed as a personnel error by those hotel’s staff and Freedom Tourism Limited will have no control. However we will accelerate complain to Hotel Management in such cases so future bookings are served within guest’s dignity.
  • Most of the rooms have private bath or shower. The hotels will either be those shown in the Route Plan or of the same category.
  • Triple rooms are usually no larger than Twin rooms and the third bed is often a rollaway cot put in a Twin room for a night.
  • GROUP FOC: For group bookings, FOC adults are based on case to case basis and will be mentioned during quote process.
  • All baggage and personal effects are at all times and under all circumstances your responsibility. We will not be responsible or liable in case of loss of such items from the hotel.
  • Where special requests for room allocation, diet consideration made must be in writing at the time of booking. Every effort will be made to ensure that they are honoured. However we will not be held liable for claims or damages or consequential loss if such requests are not honoured. Example of these are: Balcony Room, Rooms on same floor for whole group or family members
  • Kitchen facilities are subjected to each individual hotel’s approval at time of booking
  • The tour leader MUST settle payment for all ingredients supplied by the hotel directly upon checkout unless we have notified for any exceptions
  • All Indian dinner transfers are mostly included as long as it is within our driver’s driving hour’s limit, each day. Your individual confirmed route plan will be considered final for this transfer.
  • Group chefs are responsible to any damages of hotel kitchen facilities and/or properties and must work under the guideline of hotel’s head chef. This is strictly due to the country specific health and safety regulations. We recommend relevant business insurance for travel agents operating Tour with Use of Cooking Facilities.
  • Any ingredients required must have the approval from the hotel’s head chef or the beverage manager on duty.
  • Group chef must have a good standard of chef attire and head cap, Safety shoes and any other H&S requirement met at all times within kitchen or designated areas.


  • It is expressed and given to understand that a child below 12 years of age who is booked on the tour paying the special rate without a bed and will not be provided with a bed in the hotel while on the tour under any circumstances.
  • In case the Client makes any changes in their rooming while on tour, we shall not make any refunds or pay any compensation.
  • In case the Client decides to make any change in the rooming while on the tour subject to availability, then you shall be bound to pay additional charges.


  • The menus and food options will be discussed and finalised during our Route Planning process with you and our Freedom Team Member.
  • Unlike an airline we cannot process a special meal nor do we guarantee a special diet to the Client, except to the extent mentioned to you.
  • We however reserve the right to change the meal arrangement if circumstances make it necessary to do so.
  • In the event that the Client wakes up late and misses the breakfast offered to him or the Client is out on his own and reaches late and misses any meal offered to him, then no claim can be Trade for the meal, which he has missed and not utilized.
  • All meals are served at the designated place agreed on your route plan and no room service or any other location delivery of food is possible for health & safety and various other reasons.


  • Personnel Name Credit Card for each driver and Authorised Licence is must to take the possession of hired vehicle.
  • We use air-conditioned/air-cooled luxury coaches and car of various grades (refereed as mode of transport of any kind during tour).
  • We don’t guarantee or charge for any specific model, interior equipped vehicle to any guest because all cars are allocated within their category by Transport provider based on their first in first out or ROH or any other method they use to allocate vehicle.
  • We have found it fair to operate daily seat rotation on coach, so no seat numbers are allocated. Some of the coaches are equipped with an emergency washroom, however is not guaranteed for any quote unless we agreed in writing to; however this facility is not to be used in lieu of the restrooms at our frequent comfort stops.
  • If you are carrying any high value items on any mode of transport, we advise you not to leave them behind when you leave the transport. We will not be responsible or liable in case of loss of such items from the transport.
  • All baggage and personal effects are at all times and in all circumstances your responsibility.
  • Any damages caused by you to the transport vehicle during your travel shall be payable by you and we will not be liable for the same.
  • Most coach or transport provider is 100% Smoke & Rubbish Free. Most Coach or transport provider does not allow food on board. Failure to follow these rules may result in various fines up to $1,000+
  • The drivers are bound by special rules, like maximum driving hours within a day and during a week, rest period per day/week, etc. Clients will have to strictly adhere to the prescribed timetable for the day so that the driver can complete the travel, otherwise certain sightseeing schedules may be missed due to your actions and the same will be non-refundable.
  • The Ministry of Transport has a strict regulation for Driver’s duty time limit of maximum 12 hours per day with the group. Please ensure that Driver doesn’t exceed that limit. If the Driver is forced to breach the work time regulations, you may be fined up to $ 25,000.00. Your co-operation on this is much appreciated.
  • If you are driving any mode of transport yourself then, it will be your responsibility to follow complete rode and vehicle's safety rules, full insurance for vehicle (sometimes not included in tour cost – finalize at the time of quote). Any/All fines/penalties/legal costs from any/all government bodies will be payable by client (you) during your possession of vehicle.
  • Rental Vehicle Hire: Self-drive rental vehicle cost is calculated on per day / 24 hour period starting from the time you collect your vehicle. An extra days hire will apply for any late drop-offs on the final day. Hire generally includes unlimited kilometres and daily basic insurance and is subject to the vehicle company's terms and conditions.
  • Driver will not drive vehicle on Leisure day and will be on official Day Off. Guest will not be able to drive the vehicle too. If Guest wants to drive vehicle on Leisure day it has to be authorized by Vehicle Hire Company and must do all formalities prior to picking up vehicle and/or approving quote. In such cases, fuel, maintenance will be charged to the guest. Damage to vehicle may result in not using the vehicle for rest of the tour and Guest and/or Travel Agent and/or Tour Manager will be responsible and will not be entitled for any refund whatsoever as well as additional charges for alternative bookings/services will be charged at Freedom’s discretion.
  • Private Touring Quotes are based on Vehicle with a driver only and not tour guide unless specified.
  • Drivers normally do basic commentaries and not extended detailed guide services.
  • Anyone looking for extensive knowledge based guiding should book a separate English Speaking Tour Guide.


  • We are travel and holiday organizers only. We do not control or operate any airline neither do we own or control any shipping company, coach or coach company, activity, hotel, transport or any other facility or service mentioned in your final tour.
  • We take care in selecting all the essentials/fundamentals for your holiday but because we only select and inspect them and have no control in running of them,
  • we cannot be responsible for any injury, death, loss or damage, which is caused by the act or default of the management or employees of any hoteliers, airlines, shipping company, Activity company, Coach owner/coach operator who are our independent contractors arising outside our normal selection and inspection process.
  • Major road works may necessitate route changes in the Route Plan, Indian restaurants may close or change management, flight or coach delay and running out of time for certain meal/activity etc. all of these may cause us to make changes in the Route Plan.
  • The Client will have to strictly follow the Tour Program and return to India (or Home Country) as per the validity of the air ticket. There shall be no refund, if the Client fails to join the group at the commencement of the tour, or joins the group later or leaves the group before culmination of the Tour. It shall be noted that for all purposes, it shall be the responsibility of the Client to reach the place of commencement of the Tour and register with our representative at the appointed place, date and time.
  • Even if a Client is unable to reach a place of commencement of tour due to any reason whatsoever including loss of baggage or loss of travel documents, his booking shall be treated as 'No Show' on the tour and 100% cancellation charges will be levied.
  • If a client avails pre-tour services or part thereof, or the air tickets (cost of which may or may not be included in the main tour cost) but fails to join the group for the main tour at the appointed place, or cancels the tour after using the air tickets or pre-tour arrangements or part thereof, it shall be treated as “No Show' and there will be no refund whatsoever for the unutilized pre-tour or main tour services.
  • We, reserve the right to withdraw tour membership from anyone whose behaviour is deemed likely to affect the smooth operation of the tour or adversely affect the enjoyment or safety of other passengers and we, shall be under no liability to any such person. It is hereby declared that the immunities provided under this contract shall be available to our Managers, including Tour Managers, Employees, Servants and Agents but not to the independent Contractors selected by us.
  • Each of these conditions shall be severable from the other and if any provision be invalid, illegal or unenforceable, the remaining provisions shall nevertheless have full force and effect. No liability on our part arising in any way out of the Contract in respect of any tour, holiday, and excursion facilities shall exceed the total amount paid or agreed to be paid for the tour holiday, and shall in no case include any consequential loss or additional expense whatsoever.
  • We recommend every Individual traveller or Group to take an Overseas Travel Insurance.
  • Freedom Tourism Limited may engage our own employee(s) to carry out any part of your tour as a Tour Guide, Tour Driver, Helper or Assistance during your Tour. Tour Driver will be having their own Legal License and Vehicle will have it’s own Full Insurance while carrying out services. During any unfortunate event, FTL & It’s Employee will not be liable for any loss or compensation for providing this services.
  • The prices quoted in any of our media have been calculated at the rate prevailing at the time of publishing of this media. We reserve the right to amend the prices published in this Brochure in case of currency fluctuation, changes in the variation in gross rates of exchange, and / or fuel costs, special / high season charge levied by the supplier, hike in the airline / rail charges before the date of departure and to surcharge accordingly. All such increases in price must be paid for in full before the Departure by the Client
  • If you book with a Travel Agent and your booking with that agent includes, but not limited to our arrangements, your Contract is with your travel agent and we are simply a support to your travel agent.
  • In case of publication of any travel scheme offering any discount or benefit by us we shall have the sole right to withdraw such a scheme or discount at any time unless a specific assurance of the contrary is published.
  • All announced Group Tours will operate subject to minimum full paying passengers on the tour. Services of a professional and experienced Freedom Ambassador or a local representative is subject to a minimum of full paying passengers published.

We shall in no circumstances whatsoever are liable to the client for:

  • In the case of one or more but not all passengers confirming Booking, it shall be deemed that others have duly authorized concerned signing passenger(s).
  • Any over stay expenses due to delay or changes in bus / air / trains/ ship or cancellation of special bogie or other services due to sickness, weather conditions, strike, war, terrorism or any other cause whatsoever.
  • Sightseeing missed and/or program being cancelled after the commencement of the tour due to any unavoidable situations which are beyond our control.
  • Initial deposit just ensures seat or participation on the tour but does not entitles any services like Tickets, visas and Hotel Accommodation until full payment has been received.
  • There is no Contract between us and the client until we have received the initial deposit of $ 1000 per participating person. Full payment must be in accordance with the terms and condition of tour. In-case of non-payment we, reserve the right to cancel booking with subsequent loss of deposit & apply cancellation charges as mentioned therein.
  • Not Included in Tour Cost Items such as :
  • Gratuities, Insurance, Optional Sightseeing, Excess baggage charges, Laundryman, Mini-bar, Drinks, Airport taxes, Meals except discussed during booking process and items of a personal nature are not included in the tour cost.

OTHER TERMS and/or Information

  • We are repentant that we cannot endow with individual aid to any of the tour member for walking, dining, getting on & off from any of the transport vehicle or other personal needs. So it is indispensable that a qualified companion must accompany the traveller who needs such assistance.
  • Distance, temperature and any other variable information given in any media are approximate.
  • Photo of meals and sightseeing published in any media are only for reference and may change from actual meals served / sights. In case company offers any adventure activities then it is significant to note that all the passengers should enjoy such activities/ ride at their own risk, as such kind of adventure might be risky at times especially for heart patients, Pregnant women, people with blood pressure, etc.
  • Freedom Tourism Limited solely reserves the right to publish group photographs of the passengers taken during the tour.
  • Validity of the passport: Traveller must have his valid passport for at least 6 months subsequent to departure date.
  • The prices quoted in our proposal have been calculated at the rate prevailing at the time of printing this media. We reserve the right to amend the price published in this media in case of currency fluctuations, changes in the various cross rates of exchange and / or fuel costs, before the date of departure and charge accordingly. All such increases in price must be paid for in full before departure by the client.
  • lf the Client has any complaint in respect of the services provided by any of the independent contractors, the client shall immediately notify the same in writing to the independent Contractor and a copy thereof should be handed over to the Freedom Ambassador/Team in order to enable us to take up the matter with the Independent Contractor so that in future other clients do not face the same difficulty.

Communication Transparency & Problem Solving

  • Transparent Communication is very important for Travel Operator and Freedom Team at all time. Issues may arise from error of any of Freedom or your company’s employee, Freedom’s supplier’s policy changes or Guests requirement/circumstances changes and many other ways out of control by both of us.
  • Both representative needs to come to an agreed resolution in the best interest of GUEST’s Memorable Holiday.
  • Freedom Tourism agrees to honour any of our commitment done at the time of finalizing Tour or any given time communicated in writing only.
  • Tour Operator is bound to honour any commitment made to client, over and above from the Freedom Tourism’s Written Quote or Email Communication. Any financial impact from this must be paid by Tour Operator.
  • NO VERBAL/WRITTEN Abuse will be tolerated by FREEDOM TOURISM LIMITED and its Employees whatsoever.
  • All the Cancellation Terms & Condition will apply and will be at Guest or Tour Operator’s cost.
  • For any complains of Freedom Team send confidential email to complaint@freedomtourism.com with all relevant information with evidences, finalized route plan and communication by Freedom Team and will be resolved in 24 hours.